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Administrative Manager /
HR Assistant

We are searching for an Administrative Manager / HR Assistant who will be responsible for daily support operations of our company and administrative procedures planning, ensuring that all support activities are carried out efficiently to allow other operations to function correctly.

 

Location: Varna, Bulgaria (relocation is provided).


Key Responsibilities:

Office Organization (20%)

 

  • Ensure smooth office operations, including the purchase of household goods, food, and office supplies.

  • Monitor and replenish office supplies as required.

  • Organize maintenance services to maintain a clean and safe working environment.

  • Establish efficient cooperation with office-related contractors (landlords, suppliers, cleaning services, etc.).

  • General administrative support for the company.


Financial Reports & Budgeting (15%)
 

  • Track office budgets, ensuring efficient allocation of expenses.

  • Process and monitor financial transactions related to office operations.

  • Prepare and manage financial reports for the finance department review.

  • Collaborate with cash operations as required.


Legal Support (5%)

 

  • Assist in signing contracts and other legal documents alongside the company director.

  • Support documentation management in coordination with legal and finance teams.
     

HR Support & Employee Engagement (20%)
 

  • Assist in onboarding new employees by creating and updating People Force profiles.

  • Maintain and update employee records and assist with HR-related administrative tasks.

  • Serve as a point of contact for employee inquiries and office-related needs.

     

Event Management (20%)

 

  • Organize corporate events, including large-scale summer and winter gatherings.

  • Plan and execute team-building activities and smaller company events.

  • Arrange employee gifts and recognition initiatives.

     

Travel & Relocation Support (20%)

 

  • Coordinate employee business trips, including booking flights, accommodation, and transport.

  • Organize relocation logistics for employees moving to the office location.

  • Manage guest visits and ensure seamless travel arrangements.
     


Requirements:

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  • Experienced with using digital tools (Google Workspace).

  • Knowledge of English В1 and above.

  • Conversational Bulgarian is required.

  • Communication skills and the ability to work with people.

  • Ability to manage and prioritize tasks efficiently.

  • Strong attention to detail.

  • Ability to hold confidential information.
     

Benefits:

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  • Paid vacation in the amount of 20 working days, 11 paid public holidays, and 12 paid sick leave.

  • Availability of a relocation package.

  • All set up for comfort and creative daily life in the office.

  • Daily business lunches from the restaurant of traditional Bulgarian and Eastern European cuisine.

  • Regular team-building events.

  • Ability to grow professionally within the company.


If you recognize yourself in this description we encourage you to apply for this exciting opportunity.

We look forward to welcoming you to the team and working together to achieve our shared goals!​

Join our team!

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